Student Handbook

Student Handbook

A Guide for Real Estate Division Students in Saskatchewan Real Estate Registration Courses

SREC Logo


Welcome

To all students:

I would like to take this opportunity to welcome you to the UBC Real Estate Division's and the Saskatchewan Real Estate Commission’s education courses. It is important to note that the Saskatchewan Real Estate Commission has entrusted the administration of the Registration courses to the UBC Real Estate Division and we endeavour to maintain their high standards of excellence in education.

This Student Handbook is intended to serve as an introduction to the Real Estate Division for new students and as a refresher for returning students. This handbook provides you with useful information about your course, your course assignments, the examination, and the course regulations. Please take time to read this information carefully, so that you will have a complete understanding of all course procedures.

In order to enhance your learning experience in this distance education course, I would like to make you aware of the numerous online student resources available in your Course Resources webpage at www.realestate.ubc.ca/srec/login. Your Course Resources webpage contains course tools such as assignments and answers (which provide feedback on your progress in the course), and answers to frequently asked questions. All of these features, and more, are available 24 hours a day, 7 days a week!

We always welcome any feedback, be it suggestions on new courses or programs, or on how we can improve our existing courses and programs, and I invite you to send us an email at saskinfo@realestate.sauder.ubc.ca or fill out the online course evaluation form if you have any suggestions for your course or for the program in general.

I hope that this Student Handbook and your Course Resources webpage will be of assistance to you and I wish you success in this course.

Yours truly,

Responsive image

Devin Kanhai
Executive Director, Licensing Education


Introduction to Distance Education

Getting Started  

Welcome to the course! First, you should explore the Course Resources webpage for step-by-step instructions on getting started with the course.

We also encourage you to view the orientation videos on the "Orientation" tab of your Course Resources webpage. These videos have been designed to assist you with a variety of topics, including distance education, course administration and the examination.

Course Expectations

Our overall goal is to create an effective learning environment. Students can expect the following from the Real Estate Division: a course that is interesting, relevant, and intellectually challenging; well-planned, organized, and comprehensive course materials; clear expectations and unbiased assessment of student work; and staff who are responsive to student needs. In return, we expect the following from students: to put in the time and effort required for success in a challenging course; to complete assigned work on time and in a professional manner; and to ask for clarification when it is required and provide feedback when needed.

Code of Conduct – Respectful Environment for Students, Staff and Visitors

The Real Estate Division envisions a climate in which students, staff and visitors are provided with the best possible conditions for learning, teaching and working, including an environment that is dedicated to excellence, equity and mutual respect. The Real Estate Division is committed to ensuring that all students, staff and visitors are able to study and work in an environment of tolerance and mutual respect that is free from harassment and discrimination. The Real Estate Division strives to realize this vision by establishing employment and educational practices that respect the dignity of individuals and make it possible for everyone to work and study in a positive and supportive environment.

All students, staff and visitors are expected to behave as honest and responsible members of the academic community. At all times, when communicating, it is expected that students, staff and visitors conduct themselves in a manner that is consistent with these principles and the Real Estate Division’s Course Regulations. Any conduct on the part of a student that has, or might reasonably be seen to have, an adverse effect on the integrity or the proper functioning of the Real Estate Division, or the health, safety, rights, or property of the Real Estate Division or its staff, students and visitors is subject to non-academic discipline including, but not limited to, suspension from the course. Please see Course Regulation 6.05 for more information.

Accommodation for Students with Disabilities

The Real Estate Division's goal is to ensure fair and consistent treatment of all students, including students with a disability, in accordance with their distinct needs and in a manner consistent with academic principles. UBC Centre for Accessibility works in partnership with the Real Estate Division and provides support on issues of accessibility for people with disabilities. Examination accommodations enable you to demonstrate your knowledge of the course materials in cases where a disability may impact your ability to access exams under standard conditions. Students who may have an on-going disability or medical condition that requires accommodation must contact UBC Centre for Accessibility by telephone: +1 604.822.5844 or email: info.accessibility@ubc.ca.

Examination accommodation must be approved by the Centre for Accessibility and an accommodation letter must be received by the Real Estate Division prior to examination registration. As well, registration must be received by the Real Estate Division no later than six weeks prior to the examination date. If you already received an accommodations letter from the UBC Centre for Accessibility, and you are ready to schedule your examination, please contact us at CFA.Licensing@realestate.sauder.ubc.ca.

Study Skills

One of the greatest benefits of a course offered by distance education is the flexibility it offers. Students can study at whatever place or time that is most convenient for them and more effectively balance the demands of work and home life. However, this benefit comes at a price – some students find it difficult to get motivated and maintain enthusiasm without the structure of attending regular classes. To be successful in distance education courses, students must have well-developed study skills. The following study strategies are strategies that our past students have reported to be successful. We offer them here with the hope that they may prove helpful for you as well. For further studying tips, you should also review the "Assignment and Examination Information" sections later in this handbook. The Real Estate Division gratefully acknowledges the input of the Distance Learning division of UBC Continuing Studies in outlining these studying strategies.

Time Management

The Real Estate Division's distance education courses are aimed at working professionals, who lead very busy lives. When there are many immediate demands on your time, it is all too easy to let your studies be put off. However, procrastination builds upon itself and at some point you may find yourself too far behind to be able to catch up. Success in any course is more often the result of good organization than individual brilliance. To be successful, you must be diligent and self-disciplined with respect to devoting regular time to your studies.

Calendar

Assignment and Examination Scheduling

Many students find it helpful to set up a schedule that outlines in advance when they will study each week. By formalizing this system, the student is forced to be consistent and eventually develops a pattern of regular studying. Do not succumb to common time-wasting issues such as procrastination.

A schedule is most effective if it is written out and posted where you do your studying. Get a calendar with large spaces for each day and write in your assignment due dates and examination date. Note on this calendar all of your planned and foreseeable personal activities for non-work times, then designate days and times for study sessions, ideally at a consistent day and time each week. You could also utilize an electronic calendar or to-do list to ensure that nothing is forgotten about. Set up your electronic calendar with "busy" blocks and reminders. A good starting point is to allocate ten hours per week to studying, and then adjust this time as needed during your course. It is important to be realistic at this point – if your calendar shows that you will not have sufficient time for your studies, you will have to review your planned activities, set some priorities for your time, and possibly put off some activities until your course is over. In setting up your schedule, it is also unreasonable to expect that you will not have to occasionally miss your study times. However, if you do miss study time, you will have to exercise the self-discipline necessary to schedule make-up time later.

This schedule will become your master plan for completing the course work. You should plan out your weekly schedule by assigning activities and goals for each session. Start with a larger task, such as completing your assignment, and break it down into smaller sub-tasks, such as reading the text, creating study notes, submitting your assignment, etc. Plot each of these into your week's study sessions such that you can accomplish your goal by the due date. By scheduling these smaller tasks, you will help fight the urge to daydream or procrastinate, since you will continually be working towards achievable goals (e.g., "finish chapter by 8 pm"), with the knowledge that you have a plan to complete the overall task on time. After your week is over, review the plan to see how well it worked and where adjustment may be needed. If you can get yourself into an established studying pattern, you are well on the way to completing the course successfully.

Creating your own assignment schedule can help determine when you will be ready to write the final examination and will help you keep on track with your assignments. For example, you could record the first target completion date as being one week after you receive your materials, and then every week after that (see sample below). You may also want to schedule a one week break for yourself some time during the course. You should also record the actual date you submitted your assignments so you can keep track of your actual progress. If you can get yourself into an established studying pattern, you are well on the way to completing the course successfully. We strongly suggest that you adopt a routine schedule with respect to assignment submissions.

Sample Real Estate Assignment Schedule
Sample Real Estate Assignment Schedule

Multiple Choice assignments must be submitted prior to Examination registration. Students must successfully complete the applicable Phase 1 and Phase 2 course examinations for your chosen stream within two years of registration in the Phase 1 course, and in no more than three attempts per course examination. You must also become registered with a brokerage of your choice within 2 years of the date you purchased your Phase 1 course. If you do not successfully complete the required examinations within two years or after your third examination attempt, you will be required to re-enroll in the course and/or program.

Students who opt to take additional Phase 2 courses (Phase 2: Commercial Real Estate as a Professional Career or Phase 2: Farm Real Estate as a Professional Career) must successfully complete the course examination within 1 year of enrollment in the course, and in no more than three examination attempts. Similarly, Phase 3 students must complete the course examination within one year of registration in the Phase 3 course, and in no more than three examination attempts. If you do not successfully complete the required examination within one year or after your third examination attempt, you will be required to re-enroll in the applicable course.

Students are responsible for any changes in course material occurring after their initial course registration. Therefore, you need to view the Course Bulletins that are posted on the Course Resources webpage as testable materials can be added to the course at any time. As well, the courses, examinations and administration of the course and examination can change at any time due to regulatory, legislative, and/or administrative requirements. If you subsequently register for a later course, you will be required to resubmit all assignments (i.e., credit will not be given for assignments completed previously).

Study Environment

You should try to find a consistent place to study as this will help reinforce your designated studying times. You need a quiet, well lit area, with a comfortable chair and temperature, and with as few distractions as possible (e.g., TV, radio, telephone, interruptions by family or friends). When you are studying, if you find that you are not concentrating well, you may want to try doing something else for a few minutes to invigorate yourself – get a cup of coffee, chat to your family or friends for five minutes, walk around the block, etc. When you return, you should be refreshed and able to get to it again. However, if you are still distracted, you are better off to stop studying at that point and deal with whatever issue is keeping your mind off your work – however, make sure you plan for how to make up this lost time later.

Useful Tools

Calculator

Some courses require basic arithmetic calculations which can be solved using any arithmetic or scientific calculator (or using manual "long-hand" processes). There are a variety of calculators on the market, some of which will perform more sophisticated calculations or have greater programming capacity. You may use any calculator for the course and examination, providing it is silent, cordless, handheld and not alphanumeric and/or programmable.

Personal Computing Device/Email

All students must have access to a personal computing device when taking any Real Estate Division course. You will find that a computing device is a very helpful tool in preparing and submitting your assignments, viewing your assignment answer guides, and for creating effective study notes to help you prepare for your examination. Students should also ensure that they have a high-quality printer (e.g., an inkjet or a laser) which will provide clear printouts of information from the Real Estate Division website, or clear printouts for submission to the Real Estate Division.

It is also required that all students arrange for some form of internet access. All Real Estate Division courses include online resources and if you do not have access, you will not be able to take advantage of these resources. Also, email is now an important means of communication within Real Estate Division courses. There are several sources of free email accounts on the internet, and we suggest that you set up an account for yourself. Once you have access to email, you can utilize the resources in this course such as email tutorial assistance and you will receive important information regarding examination deadlines, lectures, etc., from the Real Estate Division. The Real Estate Division's primary method of communicating with students is by email, and therefore it is important that email from the Real Estate Division is not tagged as junk mail or "spam" by your email program. To ensure you receive important emails from the Real Estate Division, please follow the steps outlined on www.realestate.ubc.ca/email.


Student Support Services

We encourage all students to take advantage of the student support services that are included with your course at no extra charge:

  • Course Resources containing course bulletins, study materials, assignment information, schedules and examination information.
  • Tutorial Assistance from our course specialists, by email or toll free by phone. Contact the tutors as many times as you need to.
  • Digital Flashcards, designed to exercise the mental process of active recall.

How to Contact the Real Estate Division

Customer Service

Toll-free: 1.888.776.7733
Email: saskinfo@realestate.sauder.ubc.ca

Central Tutor Support Service

Law Topics:
Toll-free: 1.888.848.8460
Email: sasklawtutor@realestate.sauder.ubc.ca
All Other Topics:
Toll-free: 1.800.848.3050
Email: sasktutor@realestate.sauder.ubc.ca


Addresses

Mailing Address:
Real Estate Division, Registration Education
Sauder School of Business
The University of British Columbia
PO Box 5380 Station Terminal
Vancouver, BC V6B 5N4


Street and Courier Address:
Real Estate Division, Registration Education
Sauder School of Business
The University of British Columbia
247 2053 Main Mall
(Henry Angus Building)
Vancouver, BC V6T 1Z2

Website

www.realestate.ubc.ca

Course Resources Webpage  

Your "Course Resources" webpage serves as your virtual home during your course. It should be the first place you go to find out what is happening with your course, and to access informative and helpful tools. Follow these steps to access your Course Resources webpage and start exploring the many practical and informative resources available to enhance your course.

  1. Login at www.realestate.ubc.ca/srec/login

  2. Login
  3. Select Your Course

  4. Course List
  5. Explore Your Course Resources Webpage. There are four main tabs and each contain a variety of information: HOME, ORIENTATION, MATERIALS, and EXAM.

  6. Course Resources Webpage

The following is a brief description of the various helpful tools and features you can find on your Course Resources webpage.

  • HOME – The HOME tab includes a number of Assignment and Course Tools (e.g, assignment submission, answers, etc.), information on Tutorial Assistance and very important Course and Exam Bulletins. It is critical that you view and print the Bulletins that are posted for your course – these Bulletins often contain updates and revisions that significantly affect your course material and assignments. You should carefully read and store the information contained in Bulletins. Any revisions described in the Bulletins should be noted in your online course materials or study notes where appropriate. We try to keep students as well informed as possible and hope to eliminate any potential confusion with this system of communicating with you. Please note that you are responsible for the material contained in any Bulletins posted online for your course and that this information could be tested in assignments or examinations.
  • ORIENTATION – The ORIENTATION tab includes step-by-step instructions on how to start the course and Orientation Videos on a variety of topics, such as distance education, course administration, and the examination.
  • MATERIALS – Your course manual eBook, course assignments and practice questions are all available on the MATERIALS tab. Multiple choice assignments can be submitted on the Real Estate Division’s website.
  • EXAM – You can find information on examination dates, centres, registration, examination anxiety, frequently asked questions and the Examination Admission Ticket on the EXAM tab.

Course Resources Access: You should also be aware that access to the Course Resources webpage will not be available to you indefinitely. You will no longer have access once you have successfully completed the examination. If you choose to delay writing the exam, you will only have access for 2 years after registration in the Phase 1 course. You will, however, have permanent access to your Course History and Student Profile.

Tutorial Assistance

The Real Estate Division provides tutorial support to help you in working through your course. Tutors will give assistance with the challenging concepts and principles that must be understood in order to complete an assignment correctly.

Tutors can be contacted by phone or email using the following numbers and email address:

Law Topics:

Toll-free: 1.888.848.8460
Email: sasklawtutor@realestate.sauder.ubc.ca

All Other Topics:

Toll-free: 1.800.848.3050
Email: sasktutor@realestate.sauder.ubc.ca

It is preferred that you contact the tutor by email. Email helps you to organize your thoughts and allows the tutor to more effectively and efficiently answer your question.

When you make a request for tutorial assistance, the tutor will attempt to contact you as soon as possible, generally before the end of the next business day. If more than two business days have passed and you have not received a response, please send an email to saskinfo@realestate.sauder.ubc.ca so we can immediately assist you.

When you are requesting tutorial assistance, please ensure that you provide:

  • your name, student number, course, and assignment number if applicable.
  • your phone number with area code. If you provide a toll free number, please be aware that sometimes these numbers are not accessible from outside your province. Please indicate an approximate time that you would prefer the tutor to return your message and the tutor will try to accommodate your schedule.
  • a brief description of the material with which you are having difficulty.

For email questions, ensure that your student number and course number are in the "subject" field. Also note that if you are sending an email message, the tutor may wish to answer your message by telephone, so please ensure that you leave the appropriate contact numbers.

In order to have tutorial services available to the largest number of students possible, we have found it necessary to limit each tutorial call to 10 minutes. Please prioritize your questions before you call to gain the most benefit from your time with the tutor.

Finally, please note that the tutorial service will be closed during the Christmas holidays. You may still leave a message for the tutor during this time, but your call will not be returned until the tutorial service reopens in early January. More details will be provided on the tutorial line recording as to the exact dates of the closure.

Change of Student Profile (Address, Email or Phone Number)

If you need to change your address, phone number, or email address in the Real Estate Division's records, you can do so through the "Student Profile" link under "Assignment and Course Tools" on your Course Resources webpage.

Change of Name

If your name changes during the course, you must complete and submit the "Change of Name" form found under "Assignment and Course Tools" on your Course Resources webpage. You must also submit supporting documentation (e.g., marriage certificate) to our office. Please be aware that you may be required to show your change of name documentation at the examination centre on the day of the examination.

Withdrawal

Withdrawal requests must be made through your Course Resources webpage. You can find the withdrawal link under "Assignment and Course Tools". In order to be eligible for a partial refund, students must withdraw no later than 30 days from the registration date. Please see Course Regulation 6.03 for more details.

Transfer

You may not transfer to any other course from your course. You may not transfer your course to another person.

Freedom of Information and Protection of Privacy

Collection, use, disclosure and retention of information must comply with the provisions of the Freedom of Information and Protection of Privacy Act. Collected personal information will only be used by authorized Real Estate Division staff to fulfil the purpose for which it was originally collected or for a use consistent with that purpose. A use consistent with the purpose of collection includes the sharing of examination admission tickets (including passport photos), course information and marks and personal information with the appropriate regulatory authority (e.g., the Saskatchewan Real Estate Commission). We do not disclose your information to other public bodies or individuals except as authorized by law or as expressly permitted by the student.


English Language Proficiency Requirement (ELPR)

Language proficiency is an essential skill and your ability to communicate verbally and in writing with consumers and other practitioners is critical for the delivery of competent services. Many consumers speak languages other than English as their first language, and many choose to work with a practitioner with whom they can communicate in the language of their choice. However, contracts in Saskatchewan are in English. In order to ensure that registrants are competent to communicate, in English, with other practitioners and consumers, the Saskatchewan Real Estate Commission requires an English Language Proficiency Requirement. In order to be able to register for a course examination, you must satisfy the English Language Proficiency Requirement, so students should satisfy this requirement as soon as possible.

Current and detailed information on the English Language Proficiency Requirement can be found online and students should visit the Real Estate Division's ELPR - SREC webpage.


Assignment Information

In your Materials tab of the Course Resources webpage, you will find a series of course assignments containing questions relating to the material in each lesson. The assignments are designed to serve several purposes. First, they are intended to review the major points in the assigned readings, and encourage further understanding through emphasis. Second, they serve as periodic tests of progress for students, and help to identify areas where further study and review may be desirable. Finally, they constitute a preparation and a review for the examination. Note that the assignments do not test every area of each chapter. You should ensure that you know all of the material for the examination, as the examination will encompass all of the materials that the Real Estate Division has provided you. The assigned readings in this course serve as the basis for the assignments and examination, but we hope that you will also find them to be useful reference for ideas, explanations, and illustrations long after this course has ended, when the ideas, tools, and procedures need to be applied in your work.

Reading and Completing Assignments

Distance education courses typically require a lot of reading and a solid plan of attack will help you to use your time most effectively. You should read the assigned materials thoroughly before attempting to complete the assignment. You may find it helpful to first skim through the reading, looking only at the introduction, conclusion, headings, introductory sentences, etc. This will help you develop a basic understanding of the overall theme which will help you later in reading for details. You should write up a brief outline of the main topics and sub-topics in the reading. Some students like to put this in a list with numerical headings that descend in level of detail (e.g., Topic 1, 1(a), 1(b)(i), etc.). Others prefer a more graphic method, writing the central topic in the middle of a page with main topics flowing from this in all directions, and then sub-topics and details flowing outward. Both of these methods provide an outline or map which will be helpful to follow in your reading and also provide a useful study tool later in your examination review.

To apply your outline or map in guiding your reading, an effective technique is to use your topics and sub-topics as questions that you need to answer in the readings. If you answer these questions in writing, you will have a set of organized notes that effectively summarize the chapter or article. These notes can serve as your review of the readings, which may save you having to re-read them when you are studying for your examination. This note taking/questioning approach may help stimulate deeper understanding and long-term memory.

Some students find it helpful to highlight the readings as they go. This can be effective as long as you are only highlighting main points and not highlighting so much that you effectively have to re-read the whole text. In some cases, highlighting can lead to skimming or surface reading. However, if highlighting is an effective study tool for you, that is fine – there is no right or wrong way to study, as we all have different styles of learning.

When you are ready to start on your assignment, it is preferable to read through the entire assignment once before you attempt to answer any questions.

Finally, when you complete an assignment, compare your answers with those in the corresponding online answer guide. If there are differences you do not understand, do more reading to see where you may have gone wrong or contact your tutor for further explanation.


Multiple Choice Assignments: "A How to Guide" for All Courses

1. How to Approach Multiple Choice Assignment Questions

A multiple choice question offers the student a choice of options, all of which may, in some sense, represent a correct answer. One option, however, will require the fewest implicit assumptions and will be the most correct answer supplied. The choice of this correct option requires a mastery of the course material and an ability to differentiate between the available options.

2. How to Submit Multiple Choice Assignments

Students Enrolled in the 2024 Course - CLICK HERE


Go to your Course Resources webpage, and click the “Materials” tab to view the list of assignments and lessons. Expand each lesson by pressing the “+” sign on the far right of each lesson. Once expanded, click on the assignment link, and another webpage will open.

Online Assignment Submission 1

Read the legend on top of the webpage and follow the instructions to save, submit, or clear your answers.

Online Assignment Submission 2

Assignments must be submitted prior to examination registration.

3. How to Check Your Assignment Status Online

In the "Assignment and Course Tools" section of your Course Resources home page you can view each of your assignment submissions to see when the assignment was received and whether the assignment is complete or incomplete.

4. How to View Your Answer Guides Online

Students are able to access the answer guides online. This is available in the "Assignment and Course Tools" section of your Course Resources home page.

Assignment History

Students Enrolled in the 2020–2023 Courses - CLICK HERE

To submit a multiple choice assignment online, go to your Course Resources home page and click on "Assignment and Course Tools" and then "Assignment Submission". Easy to follow instructions are provided on the Assignment Submission webpage. Be very careful that you select the correct assignment number, as this is a common error. For example, be careful that you are using the assignment number and not the chapter number.

Assignments must be submitted prior to examination registration.

Assignment Submission 1
Assignment Submission 2

3. How to Check Your Assignment Status Online

In the "Assignment and Course Tools" section of your Course Resources home page you can view each of your assignment submissions to see when the assignment was received and whether the assignment is complete or incomplete.

4. How to View Your Answer Guides Online

Students are able to access the answer guides online. This is available in the "Assignment and Course Tools" section of your Course Resources home page.

Assignment History


Examination Information  

Examination Eligibility

At the end of all Real Estate Division courses, you must write a final examination.

To be eligible to register for and write the final examination for your course, all assignments must be submitted and all outstanding fees must be paid. As well, students must satisfy the English Language Proficiency Requirement. We suggest that you forward your English Language Proficiency Requirement documentation to the UBC Real Estate Division as soon as possible after course registration and in any event, at least two months before your expected examination date.

You must successfully complete the mandatory Phase 1 and Phase 2 course examinations for your chosen stream within two years of registration in the Phase 1 course, and in no more than three attempts per examination. You must also become registered with a brokerage of your choice within 2 years of the date you purchased your Phase 1 course. If you do not successfully complete the required examinations within two years or after your third examination attempt, you will be required to re-enroll in the course and/or program.

Students who opt to take additional Phase 2 courses (Phase 2: Commercial Real Estate as a Professional Career or Phase 2: Farm Real Estate as a Professional Career) must successfully complete the course examination within 1 year of enrollment in the course, and in no more than three examination attempts

Similarly, Phase 3 students must complete the course examination within one year of registration in the Phase 3 course, and in no more than three examination attempts. If you do not successfully complete the required examination within one year or after your third examination attempt, you will be required to re-enroll in the applicable course. Students are responsible for any changes in course material occurring after their initial course registration.

Examination Format

The Phase 1: Real Estate as a Professional Career Examination will be three hours in length and contain 100 questions in a multiple choice format, each worth one mark. Phase 2 Examinations will be two hours in length and will contain 60 questions in a multiple choice format, each worth one mark. The Phase 3: Real Estate Office Management and Brokerage Examination will be three hours in length and contain 100 questions in a multiple choice format, each worth one mark. All course students must obtain a minimum grade of 70% in order to pass an examination. The final grade is based solely on the examination and no credit is granted for assignments.

Regularly Scheduled Examinations

Examination Dates. Examinations take place at various times each year at the Examination Centres listed below. Updated regularly scheduled examination dates can be found on your Course Resources webpage on the Exam tab under "Examination Schedule and FAQs".

Online Examination Registration. You can register for a regularly scheduled examination using the online registration system, which can be found on your Course Resources webpage on the Exam tab under "Examination Registration and Cancellation/Change". Please note that the online registration and payment system only accepts VISA or MasterCard (if a fee is applicable).

Examination Fee. There is no examination fee if you are a course student and your first registration for an examination is on a regularly scheduled examination date. Please note that once your examination has been scheduled, the date selected may not be changed without payment of an examination fee. If you choose not to write your examination without cancelling, it will be recorded as your first registration. All other registrations received for a regularly scheduled examination will be subject to an $250 examination fee.

Examination Centres. Examination centres are established in the following locations:

Melfort
Saskatoon
Regina

Examination Location and Time. The exact time and location of the examination will be posted on the "Examination Centre" quick link located on your Course Welcome page at a minimum 7 days prior to the examination. Click on the city to view complete details. If there are fewer than 7 days until your examination and the time and location are not posted, please contact Examination Services by emailing saskinfo@realestate.sauder.ubc.ca or calling +1 888.776.7733.

At the time of examination registration, you either selected an established examination centre or applied for a Special Examination Centre. If you wish to change the examination centre originally selected, you must request this location change at least 30 days prior to your examination date. No changes to examination centres will be permitted with less than 30 days' notice. Special Examination Centres are explained below.

Special Examination Centres. If you wish to write your examination in a location other than an established examination centre in Saskatchewan, you may apply for a Special Examination Centre. We will try to accommodate your request, but we cannot guarantee your choice of location due to the complexity of establishing new centres in numerous locations. Please note that Special Examination Centres will not be set up within 100 kilometres of an established centre and are available on Regularly Scheduled Examination dates only.

Examinations are NOT offered outside of Canada. In order to complete the course for registration purposes, you will need to write and pass the examination in a Canadian examination centre.

Establishing a Special Examination Centre requires a $200 fee. Applications must be received at least 30 days prior to the examination date – applications will not be accepted with less than 30 days' notice. If you cancel an examination scheduled at a Special Examination Centre, you must apply with at least 30 days' notice or the fee will be forfeited. If forfeited, re establishing a Special Examination Centre for another examination date will require a further $200 fee.

Examination Cancellation/Change Process. If you are currently registered for an examination and wish to cancel prior to the examination date, please use the Examination Cancellation/Change form found on your Course Resources webpage. Cancellation of an examination will be shown in your Course History as Did Not Write (DNW) and will not qualify as an examination attempt. Examination cancellation requests are processed within 1-2 business days and once the examination registration status has been changed to DNW, eligible students will be able to register for another examination. Examination fees will apply.

ALERT!

Note that you may be writing a regularly scheduled examination with several hundred other people and also encounter noise from outside of the examination centre. If noise distracts you, you are strongly urged to bring earplugs with you to your examination.

Examination Conditions. If the conditions at a regularly scheduled examination centre are not satisfactory, a written complaint must be received by the Real Estate Division within five days from the date of the examination. Please see Course Regulation 5.06 for more information.

Performance Assessment Report. After the examination you will receive access through the Course Resources webpage to a Performance Assessment Report (PAR) outlining your performance on the key topics addressed in the examination. The Performance Assessment Report is designed to assist you in planning your continuing education and professional development, and for unsuccessful candidates, should provide a tool to help focus your studies for your next examination attempt.

Examination Remarking Request. All multiple choice examinations are marked by a scanner. Although these examinations are not marked by hand, any potential errors (e.g., not shading the entire circle, eraser marks, etc. on an answer sheet) and statistical anomalies that might indicate an error with the examination, are reviewed by our staff before your mark is released. Our experience indicates that the grading of multiple choice examinations by a scanner or computer is error free. However, students who still wish to have their examination remarked can submit a request within 90 days of their examination date by submitting a request online from the Course Resources webpage. A $75 remarking fee applies to all remarking requests. Please see Course Regulation 5.09 for more information.

Examination Results. Regularly scheduled examination results are posted on the Exam Tab under "Exam Results and Performance Assessment Report" on the Course Resources webpage and mailed to students, usually within two weeks of the date the examination was written.

Continuation After Failure. If you do not successfully complete the examination after your third attempt, you will be required to re-enroll in the course.

For more information regarding regularly scheduled examinations, please visit your Course Resources webpage, or contact an Examinations Representative at saskinfo@realestate.sauder.ubc.ca.

Accommodation for Students with Disabilities

The Real Estate Division's goal is to ensure fair and consistent treatment of all students, including students with a disability, in accordance with their distinct needs and in a manner consistent with academic principles. The UBC Centre for Accessibility works in partnership with the Real Estate Division and provides support on issues of accessibility for people with disabilities.

Students who may have an on-going disability or medical condition that requires accommodation must contact the UBC Centre for Accessibility by email at access.diversity@ubc.ca at least two months prior to the anticipated examination date. Processing times for examination accommodation will vary so we encourage students to discuss their needs with the UBC Centre for Accessibility as soon as possible.

Examination Completion

Students must successfully complete the mandatory Phase 1 and Phase 2 course examinations for their chosen stream within two years of registration in the Phase 1 course, and in no more than three attempts per course examination. Students must also become registered with a brokerage within 2 years of the Phase 1 course registration date. If you do not successfully complete the required examinations within two years or after your third examination attempt, you will be required to re-enroll in the course and/or program. 

Students who opt to take additional Phase 2 courses (Phase 2: Commercial Real Estate as a Professional Career or Phase 2: Farm Real Estate as a Professional Career) must successfully complete the course examination within 1 year of enrollment in the course, and in no more than three examination attempts. 

Similarly, Phase 3 students must complete the course examination within one year of registration in the Phase 3 course, and in no more than three examination attempts. If you do not successfully complete the required examination within one year or after your third examination attempt, you will be required to re-enroll in the applicable course. Students are responsible for any changes in course material occurring after their initial course registration. Please see Course Regulation 5.11 for more information.

Examination Admission Ticket/Passport Photo and Picture Identification

In order for you to be permitted to write an examination, you must be able to present the following at the examination centre on the day of the examination:

1. Examination Admission Ticket (EAT)

If you have met the appropriate course requirements for examination registration, you will be able to print out an Examination Admission Ticket from your Course Resources webpage. If you do not have access to the Course Resources webpage, please contact Examination Services and an Examination Admission Ticket will be emailed, faxed or mailed to you.

As stated in Course Regulation 5.04, you are required to present your Examination Admission Ticket to the Examination Representative at the examination registration desk on the day of the examination. If you are unable to present your completed Examination Admission Ticket at the examination centre (including passport picture – see below), you will not be permitted to write the examination. No exceptions will be made.

Examination Admission Ticket (Blank)

2. Passport Photo

You must attach a passport photo of yourself to the Examination Admission Ticket in the appropriate area (use tape, do not glue or staple your picture). The back of the passport photo must have the name and address of the photographer or the studio, the date the photo was taken, your name and student number (in case the passport photo becomes detached). A guarantor's signature is NOT required.

In order for a passport photo to be considered valid, the photo must have been taken within 12 months of the examination date and follow the "Image Information" and "Size and Paper" sections of the Canadian Passport Office's "Specifications for Photos for a Canadian Passport", as outlined below. See the Government of Canada website for full specifications.

IMAGE INFORMATION:

  • Eyes must be open and clearly visible.
  • Glasses, including tinted prescription glasses, may be worn as long as the eyes are clearly visible. Sunglasses are unacceptable.
  • Facial expression must be neutral (not frowning nor smiling) with the mouth closed.
  • Photos must show both edges of the face clearly.
  • Photos must show a full front view of face and shoulders squared to the camera.
  • The face and shoulders image must be centred in the photo.
  • Photos must reflect/represent natural skin tones.
  • The length from chin to crown of head (natural top of head) must be 31 mm to 36 mm.
  • The image must be clear, sharp and in focus.
  • Photos with shadows on the face or background are unacceptable.
  • Photos must be taken with uniform lighting and not show shadows or flash reflection on the face and head.
  • Photos must be taken against a plain, uniform, white or light coloured background.
  • Hats or head coverings are not permitted except when worn for religious reasons and only if the full facial features are clearly visible.
  • Black and white or colour photos are acceptable.

SIZE AND PAPER:

  • Photos must measure 2 inches wide × 2¾ inches long (50 mm × 70 mm).
  • Heavy weight paper is unacceptable.
  • Photos must be printed on high quality photographic paper.
  • Photographic paper must have a backing that accepts and retains the photographer's stamp and date, without smearing.

3. Secondary Photo Identification

Secondary ID

You must also be able to present, at the examination centre on the day of the examination, one of the following types of picture identification in the name in which you originally registered in the course:

  1. A current provincial driver's licence which has a picture of the candidate (interim driver's licences are not acceptable); OR,
  2. A current passport which has a picture of the candidate; OR,
  3. An official identification card issued by either the Federal Government of Canada, or by one of the provincial governments, which has a picture of the candidate; OR,
  4. An official employment picture identification card issued by either the Government of British Columbia, one of the other provincial governments or the Federal Government of Canada.

If you pass the examination, the Examination Admission Ticket (which includes your passport photo and signature) will be provided to the Saskatchewan Real Estate Commission.

If you fail the examination, the Examination Admission Ticket (including the passport photo) will be destroyed. Students who need to re-write the examination will be required to complete the entire examination registration process again (including presentation of another Examination Admission Ticket and passport photo).

Preparing for Examinations

Frequently Asked Questions. On the Exam tab under "Exam Schedule and FAQs" on the Course Resources webpage, you will find a number of Frequently Asked Questions about Examinations.

Examination Preparation. After completing each assignment, you should review and revise your notes, putting them in a systematic and readable form. This will frequently identify areas of uncertainty that may require clarification by tutors or further reading. It is important to have such points cleared up immediately, especially because these courses tend to build in complexity.

When you are getting ready for your examination, you should carry out your review continually and systematically well in advance – do not wait to review until the night before! Decide how much review you think you will need and schedule your review sessions such that you have sufficient time between them to digest the materials and refresh yourself. Some students like to review complex subject matter one step at a time, trying to completely understand each successive point and topic first and leave understanding the "big picture" until later. Others prefer to start with the "big picture" and work downwards to the details. This again reflects individual differences in learning and either method can be effective as long as it is applied systematically.

An important final point on preparing for your examination: on examination day, you will have the most probability of success if you are well-rested, calm, and poised. For most students, this means it is not a good idea to study late the night before the examination or try to "cram" information on the day of the examination itself. If you have prepared methodically and comprehensively well in advance, the best thing you can do on the night before the examination is to put your books down early, do something you find enjoyable, and get a good night's sleep. In the morning, have a nice breakfast and relax – when you sit down to write your exam, you will be rested and alert.

REMEMBER – WE SHARE THE AIR

Due to the health concerns arising from exposure to scented products (perfume, cologne, soap, shampoo, lotion, etc.) all students who are writing an examination are asked to be considerate in their use of such products. Scented products contain chemicals which can cause serious problems for many people, especially those with asthma, allergies or environmental illnesses. We thank you in advance for your cooperation.

Make sure that you print out the "Examination Day Checklist" found on the Exam tab under "Examination Schedule and FAQs" on your Course Resources webpage, which includes important examination day information. As well, if you are struggling with examination anxiety, be sure to read the "Exam Anxiety Tips" found in the same location.

Writing Examinations. Examinations are time constrained, so you need to budget your time well. Start with questions you find easier and work your way through the examination towards the questions which will take you a long time. You can budget your time by figuring out how much time you should be spending on each question (i.e., if your examination has 100 marks and is 3 hours, this roughly means 1.5 to 2 minutes per mark). Each multiple choice question is worth one mark. In managing your time, you need to be disciplined – if you are taking too long on a question, you are better to move on and come back to it later if you have time.

At the end of the examination, if you still have time remaining, review your answers. Do not leave early unless you have completely read through your examination at least once. If you are running out of time and cannot complete your entire exam, do not panic!

When you are completing an examination with multiple choice questions, you are advised to fill in the answer sheet as you answer questions, rather than trying to complete the whole sheet after finishing all of the examination. You will not be given any extra time to fill in the answer sheet at the end of the examination and you do not want to run out of time – it takes surprisingly long to fill these sheets in, and answers not recorded on the answer sheet will not be considered. If you have any questions, please contact an Examinations Representative at saskinfo@realestate.sauder.ubc.ca.

Examination Security. The integrity of the Examinations and the Examination process is very important and the Real Estate Division continually strives to maintain testing security and fairness for all students. We all have a responsibility to act in the public interest – and that means reporting misconduct whenever you become aware of it. If you have observed any improper or suspicious Examination-related conduct, please report it to the Real Estate Division using the Contact Examination Security form found on our Contact Us webpage. Improper or suspicious conduct could include but is not limited to: recording, removing, disclosing, publishing and/or reproducing Examination materials; the use of prohibited electronic devices within an Examination; access to unauthorized Examination questions prior to the Examination; and misconduct by an Examination invigilator.


Course Regulations

I. INTERPRETATION

1.01 Definitions

The following words and phrases shall have the following meanings:

“Appeals Committee” means a committee of three (3) Real Estate Division staff members, including at least one (1) member from the Management and Professional staff, who were not involved in the original case and/or decision (e.g., suspension) related to the appeal.

“Candidate Agreement” means the set of terms that students must agree to as part of their Examination registration;

“Course” means a particular Saskatchewan Real Estate Commission registration course offered by correspondence by the Real Estate Division;

“Course Bulletin” means update or amended material posted in a bulletin on the Course Resources webpage that student’s may be tested on;

“Course Registration Date” means the date on which a student registers for a course;

“Course Resources webpage” refers to a Course’s designated webpage found on the Real Estate Division website www.realestate.ubc.ca;

“Director” means the Executive Director, Director or Associate Director responsible for Real Estate Licensing and Registration Programs (Real Estate Division);

“Examination” means the final examination that the student must pass for each Course taken;

“Examination Coordinator ” means the Examination representative responsible for coordinating the Real Estate Licensing and Registration Examinations;

“Examination Remarking Request” means an Examination remarking and a confirmation of the student’s grade;

“Saskatchewan Real Estate Commission” means the independent, non-governmental agency responsible for the regulation of the real estate industry in Saskatchewan with an office at 104, 210 Wellman Crescent, Saskatoon, Saskatchewan, S7T 0J1;

“Real Estate Division” means a particular division of the Sauder School of Business at The University of British Columbia;

“Regulations” means the course regulations that govern the Courses;

“Scheduled Examination” means a regularly scheduled Examination in any Course for a given year;

“Special Examination Centre” means an Examination centre established at the request of the student for the writing of a Scheduled Examination;

“Suspension” means expulsion from a Course;

“University” means the University of British Columbia;

“University of British Columbia Calendar” means the most recent course calendar published by the University of British Columbia Registrar’s Office, Student Services.

1.02 Miscellaneous

(1) Where the context requires it, the masculine gender shall include the feminine and/or other genders and vice versa and words in the singular shall include the plural and vice versa.

(2) Regulations, courses, fees, Examinations and their administration may change from time to time without notice due to regulatory, legislative and/or administrative requirements.

(3) These regulations are posted on the Real Estate Division website. In case of conflict, the posted version is the official version.


II. EDUCATION PROGRAM

2.01 Phases, Courses, and Examinations

(1) Students must successfully complete the applicable Phase 1 and Phase 2 Courses and Examinations within two years of the Phase 1 Course Registration Date.

(2) Students must successfully complete the Phase 3 Course and Examination within one year of the Phase 3 Course Registration Date.

(3) Students must successfully complete the Phase 1 Course and Examination before being eligible to register in a Phase 2 Course.

(4) Students may be registered in more than one Phase 2 Course at a time, and may register for two Phase 2 Examinations on the same scheduled date (Saskatoon and Regina only).

(5) Students must successfully complete all applicable Phase 1 and Phase 2 Courses and Examinations before being eligible to register in the Phase 3 Course.

(6) Current registrants who are adding a specialty to their licence must successfully complete the additional Phase 2 Course and Examination within one year of the Phase 2 course Registration Date.

III. ASSIGNMENTS

3.01 Format

(1) Multiple choice assignments submitted online will not be accepted unless they are completed according to the instructions provided in the “How to Submit Multiple Choice Assignments” section of the student handbook.

(2) Notwithstanding Regulation 3.01 (1) the Real Estate Division, from time to time, may request that assignments be submitted in an alternate format.

3.02 Delivery

(1) Assignments must be submitted, marked and completed prior to Examination registration in a Course.

3.03 Assignments as Prerequisite to Examination

No student shall be eligible to register for an Examination in a Course unless the student has submitted all assignments in accordance with these Regulations.

IV. ENGLISH LANGUAGE PROFICIENCY REQUIREMENT

4.01 English Language Proficiency Requirement as Prerequisite to Examination

(1) In order to be able to register for the Course Examination, students must satisfy the English Language Proficiency Requirement (ELPR).

(2) Satisfaction of the ELPR can be achieved by:

(a) providing proof of Canadian high school graduation at which English is the primary language of instruction;

(b) obtaining a level 7 or higher on each of the four components (reading, writing, speaking, and listening) of the Canadian English Language Proficiency Index Program - General (CELPIP - G) test on a single attempt. A CELPIP_G test is only valid for 3 years from the date of the test. For more information visit www.celpip.ca;

(c) graduation from a recognized university Bachelor’s degree or higher degree program at an accredited university, college, or technical institute at which English is the primary language of instruction; OR

(d) being licensed for real estate services in another Canadian jurisdiction with English language standards and having satisfied that jurisdiction’s English language requirements.

(3) In the event that a student’s ELPR qualification is determined to be invalid, the student may be subject to the disciplinary measures outlined in Regulations 5.05(18), 5.05(19), and 5.05(20) at the discretion of the Director.

(4) If a student is subject to disciplinary measures as set out in 4.01(3), no refund shall be granted.

(5) The onus is on the student to ensure that the ELPR requirement has been satisfied.

(6) ELPR requirements are under the jurisdiction of the Saskatchewan Real Estate Commission and are subject to change at any time.

V. EXAMINATIONS

5.01 Eligibility

(1) To be eligible to register for the Examination, all assignments must be submitted, marked, and completed prior to Examination registration in a Course.

(2) Students must satisfy the English Language Proficiency Requirement prior to registration for the Examination.

(3) To be eligible to register for the Examination, all outstanding fees must be paid.

5.02 Registration and Fees

(1) Examination registration can be completed on the Course Resources webpage or by registration form. Examination registration and payment ($250 if applicable) must be received by the Real Estate Division at least one month prior to the Scheduled Examination date chosen.

(2) Students must agree to all of the terms in the Candidate Agreement in order to register for an Examination.

(3) Once an Examination has been scheduled, the date selected for the Examination may not be changed without payment of a specified Examination fee.

(4) Students can only register for one Examination on each Scheduled Examination date, other than Phase 2 students writing in Saskatoon or Regina. As of September 2022, Phase 2 students in these locations only may write two Examinations in one day.

5.03 Examination Centres

(1) Scheduled Examination Centres have been established at several locations throughout Saskatchewan for the writing of Examinations.

(2) Upon Examination registration, students choose an established Examination or apply for a Special Examination Centre. The exact time and location of the Examination will be posted on the “Examination Centre” quick link on the Course Resources webpage, a minimum 7 days prior to the Examination.

(3) All Special Examination Centre requests must be made, in writing, at least 30 days prior to the Examination date. Applications will not be accepted with less than 30 days’ notice. The Real Estate Division will try to accommodate requests, but cannot make any guarantees with respect to location due to the complexity of establishing new centres in numerous locations. Students must note that:

(a) Special Examination Centres will not be set up within 100 kilometres of an established centre.

(b) establishing a Special Examination Centre requires a $200 fee.

(c) if the student wishes to cancel an Examination scheduled at a Special Examination Centre, he or she must give the Real Estate Division at least 30 days’ notice or the $200 fee will be forfeited. If forfeited, re-establishing a Special Examination Centre for another Scheduled Examination will require a further $200 fee.

(d) Examinations are NOT offered outside of Canada.

(4) Students who have physical, sensory, or specific learning disabilities are encouraged to contact UBC’s Centre for Accessibility at info.accessibility@ubc.ca to make appropriate arrangements. Students requiring special Examination accommodation must contact UBC’s Centre for Accessibility at least 2 months prior to their Examination date.

5.04 Examination Admission Ticket and Photo Identification

(1) In order to be permitted to write the Examination, a student MUST be able to present, at the Examination Centre on the day of the Examination:

(a) an Examination admission ticket with an attached valid passport photo taken within 12 months of the Examination; and

(b) one of the following types of picture identification in the name in which the student originally registered with the Course:

(i) a valid and current provincial driver’s licence which has a picture of the student (interim driver’s licences are not acceptable);

(ii) a valid and current passport containing a picture of the student;

(iii) a valid and current identification card issued by either the Federal Government of Canada, or by one of the provincial governments, containing a picture of the student; OR

(iv) a valid and current employment picture identification card issued by either the Government of Saskatchewan, one of the other provincial governments or the Federal Government of Canada.

(c) Students that have changed their name during the Course must bring documentation of their name change (e.g., marriage certificate) to the Examination Centre on the day of the Examination.

(2) It is the responsibility of the student to fulfil the obligations set out in Regulation 5.04(1) to the full satisfaction of the Real Estate Division.

(3) Students will not be permitted to write the Examination if the Real Estate Division is not fully satisfied with any of the items submitted for the purposes of fulfilling the requirements set out in Regulation 5.04(1) and students may be subject to any of the penalties described in Regulations 5.05(18) and 5.05(19) and 5.05(20) and charges under the Criminal Code of Canada.

(4) In circumstances where the Real Estate Division cannot satisfactorily match a student’s government issued identification to the student’s appearance, the student may be permitted to write the Examination if they have provided to the Real Estate Division valid identification as outlined in Regulation 5.04(1) or an original Identity Affidavit, sworn before a lawyer or notary, completed to the full satisfaction of the Real Estate Division and/or regulatory body. The student must consent to the Real Estate Division contacting the lawyer or notary to verify, confirm or clarify any of the documents provided, and must provide the lawyer or notary with instructions to that effect.

(5) In circumstances where the Real Estate Division cannot satisfactorily match a student’s government issued identification to the student’s appearance and the student attempted the Examination, the student’s Examination results will only be released when the student has provided to the Real Estate Division valid identification as outlined in Regulation 5.04(1) or an original Identity Affidavit, sworn before a lawyer or notary within 21 days from the date of the student’s Examination, completed to the full satisfaction of the Real Estate Division and/or regulatory body. The student must consent to the Real Estate Division contacting the lawyer or notary to verify, confirm or clarify any of the documents provided, and must provide the lawyer or notary with instructions to that effect.

5.05 Conduct of Examinations

The following regulations govern the conduct of Examinations:

(1) Examinations are to be written in English.

(2) Examinations are based solely on the Course materials, including amendments and additions by way of a Course Bulletin, provided by the Real Estate Division. Accordingly, correct responses to individual questions will be derived solely from the Course material.

(3) Students arriving late to the Examination will not be granted any additional time to write their Examination, and late students will not be permitted to write their Examination if another student has left the Examination room for any reason.

(4) At Scheduled Examinations, answers to multiple choice questions MUST be recorded in pencil, on a computer answer sheet. A computer answer sheet and instructions for completing it will be contained in the Examination envelope. Answers recorded in any other manner will not be marked.

(5) Smoking is not permitted during the Examination.

(6) Students may not bring any prohibited materials into the Examination room, including, but not limited to: scrap paper, notes, books, calendars, dictionaries, or amortization tables.

(7) Students may use cordless, silent, hand held calculators during the Examination. Calculators may not be both programmable and/or alphanumeric. No other calculators will be permitted without the written permission of the Real Estate Division.

(8) Electronic devices, including, but not limited to: cameras, digital cameras, pinhole cameras, video cameras, digital video cameras, pagers, cellular phones, personal data assistants, any listening device, laptop computers, netbooks, tablets, iPads, iPhones, iPods, digital music players, pen recorders, any device capable or sending or receiving wireless signals, and any device capable of storing text, capturing digital images or recording video will not be permitted in the Examination room. Analog watches will be permitted at regularly scheduled Examinations only.

(9) During Examinations, students must cover up their Examination materials, including the computer answer sheet. If it is determined through invigilation, statistical analysis, or any other means that answer-copying or collusion has occurred, any students involved may be subject to any of the penalties described in Regulations 5.05(19), and 5.05(20).

(10) Students are not to communicate with, receive assistance from, pass a calculator to, or copy from the Examination materials of another student. Any such communication between students will result in the immediate confiscation of the Examination materials of both students and the students involved may be subject to any of the penalties described in Regulations 5.05(19), and 5.05(20).

(11) Once the Examination has commenced, no student is permitted to leave the room without permission or until that student has handed his or her Examination to the examiner. A student who leaves the room without permission will not be allowed to return. An examiner may refuse permission if the examiner has no one to escort the student.

(12) Phase 1 and Phase 3 Course Examination times are three hours. All Phase 2 Course Examination times are two hours. Students must cease writing as soon as the examiner has declared the Examination time to be over.

(13) Upon completion of the Examination, students are to return all Examination material, including the Examination question booklet and any extra stationery which was provided for the student’s use, into the Examination envelope. Students should ensure that the Examination envelope is signed, and should seal the envelope before passing it to the examiner. All Examination materials including question booklets, computer answer sheets or booklets, scrap papers, or any writing instruments provided are the property of the Real Estate Division and must be returned with the rest of the Examination materials.

(14) Students shall not disclose or discuss the content of the Examination with anyone, and will not record, disclose, discuss, publish, reproduce or transmit any Examination question or answer, including but not limited to, questions, answers or topics, in whole or in part, in any form or by any means whatsoever (orally; in writing; electronically through a variety of means, including, but not limited to, text messaging, Facebook, Twitter, email and blogging; Internet “chat room ", message board, forum; or otherwise) at any time.

(15) At all times and without prior notice, the Real Estate Division retains the right to prohibit any items from the Examination room for the effective administration of its Examinations and to ensure the integrity of the Real Estate Division’s Examination security measures.

(16) Students do not have any right to inspect or review the Examination question booklet, computer answer sheet, scrap papers or any Examination materials after completion of the Examination.

(17) Phase 2 candidates writing in Saskatoon or Regina are permitted to schedule one examination in the morning, and another in the afternoon. All other candidates are permitted to write a maximum of one Examination per day.

(18) Any student found to have disclosed any Examination content, including but not limited to questions, answers or topics, in whole or in part, by any means whatsoever is committing a criminal act, and may be charged with theft or attempted theft for doing so. Students found to have disclosed any information about the Real Estate Division's Examination questions or answers or any other product owned by the Real Estate Division, may be subject to consequences or penalties that include, but are not limited to, the following:

(a) lawsuits that may result in paying monetary damages or other court enforced penalties;

(b) criminal penalties;

(c) invalidation of Examination results;

(d) disciplinary action by the appropriate regulatory body; AND

(e) any penalties described in Regulations 5.05(19) and 5.05(20).

(19) Students failing to comply with any of Regulations 5.04(1), 5.05(4) through 5.05(14) inclusive may, at the discretion of the Director, be subject to penalties which may include, but are not limited to, any or all of the following:

(a) invalidation of the student’s Examination;

(b) a failing grade or mark of zero in the Course or Examination in which the academic misconduct occurred;

(c) a suspension from the Course for a specified period of time, or indefinitely. Students will not receive credit for courses taken at another institution during the suspension;

(d) a reprimand, with the letter placed in the student’s file;

(e) a copy of the reprimand letter being forwarded to the appropriate regulatory body;

(f) providing restitution in the case of damage to, or removal or unauthorized use of, property; AND

(g) a notation on the student’s permanent record of the penalty imposed.

(20) Students subject to penalties under Regulations 5.05(18) and 5.05(19) jeopardize their opportunity to write Examinations and to register in future Courses with the Real Estate Division.

(21) The Real Estate Division is the final authority that determines whether a student will have the privilege of writing an Examination.

5.06 Examination Conditions

(1) If the conditions at a regularly Scheduled Examination Centre are not satisfactory, a written complaint must be received by the Real Estate Division within 5 days from the date of the Examination. Complaints shall be reviewed by the Examinations Coordinator and/or Director, and if upheld, the student’s Examination will be considered void, and no mark will be issued. The student can rewrite the Examination at the next available Scheduled Examination.

(2) Complaints regarding unsatisfactory Examination conditions cannot form the basis of an Examination grade appeal if Examination grades have been released by the Real Estate Division and posted on the Course Resources webpage.

(3) In the event of a disruption of an Examination (e.g., fire alarm), the examiner will decide whether or not to resume the Examination. In making this decision, the examiner shall take into account the class size, the length of the Examination, the length of the delay, the weather, and any other influencing circumstances.

5.07 Students Who Do Not Write or Are Unable to Write an Examination

(1) If a student does not or is unable to write an Examination, the student can apply to write a later Examination, subject to the requirements of registration (including Examination fees) in Regulation 5.02.

(2) If a student does not or is unable to write an Examination, it will be recorded as an Examination registration (not an Examination attempt or Fail) and all subsequent Examination registrations will be subject to Examination registration fees.

(3) If a student, who has registered for an Examination, is unable to write a Scheduled Examination because of illness, the student can apply in writing to the Examinations Coordinator for permission to write a subsequent Examination. In order for the Examination fee to be waived, this application must be accompanied by a medical certificate in a form satisfactory to the Examinations Coordinator.

(4) Where the Course material has been amended between Examination dates, it is the student's responsibility to obtain and learn the amended material.

5.08 Results of Examinations

(1) Students must obtain a minimum grade of 70% in order to pass the Examination. The final grade is based solely on the Examination and no credit is granted for the marks received on assignments.

(2) Scheduled Examination results are posted under Examination Results on the Course Resources webpage and also mailed to students.

(3) Examination results will not be provided in person or by telephone.

(4) Examinations and computer answer sheets are retained for a period of three months from the Examination date.

(5) Any conduct which the Real Estate Division reasonably believes to be designed or intended to breach security or to disseminate Examination content may result in the invalidation of scores and may result in civil and/or criminal prosecution. Additionally, any Examination result which the Real Estate Division believes upon reasonable grounds may have been influenced by a breach in test security or by exposure to unreleased Examination content, may be invalidated.

(6) Multiple choice Examinations may be checked by a data forensics test security company which can detect instances of test fraud, collusion, answer copying and cheating. Statistical analysis may be used to identify any cases of academic misconduct and will be used to invalidate Examinations with or without further evidence.

(7) The Real Estate Division has the sole discretion and is the final authority over all matters concerning the validity of Examination scores.

5.09 Review of Examinations

(1) Students who have failed their Examination may submit an Examination Remarking Request within 90 days of their Examination date on the Course Resources webpage. A $75 remarking fee applies to all requests.

(2) Where an Examination Remarking Request results in a failing student being awarded a passing mark, the review fee will be refunded in full unless the original mark was a result of the student failing to follow Examination instructions.

5.10 Continuation After Failure

(1) A student who has obtained a failing grade in the Examination may rewrite the Examination only in accordance with the Regulations, the Real Estate Act, SS 1995, Chapter R-1.3 or as directed by the Saskatchewan Real Estate Commission.

(2) Where the Course material has been amended between Examination dates, it is the student’s responsibility to obtain and learn the amended material.

5.11 Examination Completion

(1) Students must successfully complete the Phase 1 Course Examination and the mandatory Phase 2 Course Examination for their chosen stream within two years of the Phase 1 Course Registration Date, and in no more than three Examination attempts per Course. Students must also become registered with a brokerage within 2 years of the Phase 1 course registration date.

(2) Students who opt to take additional Phase 2 courses (Phase 2: Commercial Real Estate as a Professional Career or Phase 2: Farm Real Estate as a Professional Career) must successfully complete the course examination within 1 year of enrollment in the course, and in no more than three examination attempts.

(3) Students must successfully complete the Phase 3 Course Examination within one year of the Course Registration Date, and in no more than three attempts.

(4) Students who do not successfully complete the Course Examination according to Regulations 5.11 (1) and (2) and (3) must re-enroll in the Course. Credit will not be given for assignments completed in a previous Course.


VI. ADMISSIONS, REGISTRATIONS, TRANSFERS, WITHDRAWALS, ACADEMIC/NON-ACADEMIC MISCONDUCT, STUDENT DISCIPLINE AND SUSPENSIONS

6.01 Admissions & Registrations

Admission and registration requirements are under the sole jurisdiction of the Saskatchewan Real Estate Commission.

6.02 Transfers

Students have no right of transfer to any other Course. Students may not transfer their Course to another person.

6.03 Withdrawals

(1) Where a student withdraws from the Course, the student must submit an online Withdrawal request. If the request to withdraw is received no more than one month after the student’s date of registration in the Course, the Real Estate Division shall refund fees paid for the Course less the following charges:

(a) a $200.00 administration fee; AND

(b) any outstanding fees.

(2) No refund is available where the request to withdraw is received more than one month after the student’s date of registration in the Course.

(3) No refund is available for either Course materials or calculators once they are dispatched.

6.04 Academic Misconduct and Student Discipline

(1) Academic misconduct that is subject to disciplinary measures includes, but is not limited to, engaging in, attempting to engage in, or assisting others to engage in the following:

(a) Examination cheating and/or misconduct, as outlined in Regulations 5.05(6) to 5.05(14);

(b) falsifying any material for the purposes of obtaining eligibility for an Examination;

(c) impersonating a student at an Examination, or availing oneself of the results of an impersonation;

(d) submitting false records or information, orally or in writing, or failing to provide relevant information when requested;

(e) falsifying or submitting false documents, transcripts, or other academic credentials;

(f) falsifying any material subject to academic evaluation; AND

(g) failing to comply with any disciplinary measure imposed for academic misconduct.

(2) Disciplinary measures which may be imposed, singly or in combination, for academic misconduct include, but are not limited to, the penalties outlined in Regulations 5.05(18), 5.05(19), and 5.05(20) and charges under the Criminal Code of Canada.

(3) Where a student has committed misconduct which is not specified in these Regulations, but which is specified in the University of British Columbia Calendar, the student may be subject to disciplinary measures which may be imposed, singly or in combination, but are not limited to, the penalties outlined in Regulations 5.05(18), 5.05(19), and 5.05(20) at the discretion of the Director.

6.05 Non-Academic Misconduct and Student Discipline

(1) All students, staff and visitors are expected to behave as honest and responsible members of the academic community. At all times, when communicating, it is expected that students, staff and visitors conduct themselves in a manner that is consistent with these principles and the Real Estate Division’s Regulations. Any conduct on the part of a student that has, or might reasonably be seen to have, an adverse effect on the integrity or the proper functioning of the Real Estate Division, or the health, safety, rights, or property of the Real Estate Division or its staff, students and visitors is subject to non-academic discipline.

(2) Prohibited conduct that is subject to disciplinary measures includes, but is not limited to, engaging in, attempting to engage in, or assisting others to engage in any of the actions described below:

(a) Misconduct against persons, which includes:

(i) physically aggressive behavior, assault, harassment, intimidation, threats or coercion;

(ii) conduct that threatens or endangers the health, safety or property of any person;

(iii) conduct that creates conditions that endanger the health, safety, property, or well-being of any person;

(iv) engaging in a course of vexatious conduct, harassment, or discrimination that is directed at one or more specific persons and that is based on any of the protected grounds under the Saskatchewan Human Rights Code; and

(v) engaging in unwelcome or persistent conduct that the student knows, or ought to reasonably know, would cause another person to feel demeaned, intimidated, or harassed.

(b) Misconduct against property, which includes:

(i) taking without authorization, or misusing, destroying, defacing, or damaging Real Estate Division or University property or property that is not his/her own, or information or intellectual property owned by the University or by any of its members;

(ii) possessing Real Estate Division or University property or property that is not his/her own, if the student knows, or ought to reasonably know, that property to have been taken without authorization; or

(iii) creating a condition that unnecessarily endangers or threatens destruction of Real Estate Division or University property or property that is not his/her own.

(c) No student shall, by action, threat, or otherwise, disrupt any activity organized by the Real Estate Division or University, or the right of other persons to carry on their legitimate activities, to speak or to associate with others.

(d) Unauthorized use of Real Estate Division or University facilities, equipment, or services:

(i) No student shall use any facility, equipment, or service of the Real Estate Division or University, or enter or remain on any premises, to which they do not have legitimate access, or contrary to the expressed instruction of authorized persons.

(ii) No student shall use any Real Estate Division or University computing equipment, facility, network, or system for any disruptive or unauthorized purpose, or in a manner that violates any law, Real Estate Division or University Regulation, policy or procedure.

(iii) No student shall destroy, misplace, misfile, or render inoperable any stored information such as books, film, data files, or programs from a library, computer, or other information storage, processing or retrieval system.

(e) No student shall encourage, aid, or conspire with another student in the commission of prohibited conduct, or encourage or aid behavior by a non-student which, if committed by a student, would be prohibited conduct under these Regulations.

(f) No student shall refuse to comply with a reasonable direction to do, or not to do, something that is made by a Real Estate Division or University representative authorized to make such a direction.

(g) No student shall knowingly furnish false information to any person or office acting on behalf of the Real Estate Division or University, or forge, alter or misuse any Real Estate Division or University document, record or instrument of identification, or knowingly furnish false information to any person regarding their standing, status, or academic record at the Real Estate Division or University.

(3) Disciplinary measures which may be imposed, singly or in combination, for non-academic misconduct include, but are not limited to, the following:

(a) a written warning or reprimand to the student;

(b) a written reprimand and order for a designated probationary period in which a student must fulfill certain conditions and have good conduct or otherwise be subject to the imposition of further or more severe disciplinary sanctions;

(c) payment of costs, or compensation for loss, damage, or injury that may be monetary or in the form of appropriate service or material replacement;

(d) issuance of a satisfactory statement, apology, or retraction in an appropriate form in public or in private;

(e) a denial for a specified period of time of, or conditions imposed on, a student’s right to access to or use of any part or all of the Real Estate Division’s or University’s lands, equipment, facilities, services, activities, programs, meetings, or events or those held by, on, or in association with the Real Estate Division or University; AND

(f) the penalties outlined in Regulations 5.05(18), 5.05(19), and 5.05(20) and charges under the Criminal Code of Canada.

(4) Refusal to comply with a disciplinary measure or disciplinary measures imposed under these Regulations is itself an offence and may result in suspension.

(5) Where the non-academic misconduct resulted in property damage, the disciplinary measures should include restitution or rectification.

(6) Where a student has committed misconduct which is not specified in these Regulations, but which is specified in the University of British Columbia Calendar, the student may be subject to disciplinary measures which may be imposed, singly or in combination, but are not limited to, the penalties, consequences, or disciplinary measures, outlined in Regulations 5.05(18), 5.05(19), 5.05(20), and 6.05(3) at the discretion of the Director.

6.06 Suspension

(1) Any student who fails to comply with the requirements of Regulation 3.02 shall be suspended from the Course.

(2) The Director may, at any time, suspend a student for academic misconduct, non-academic misconduct or cause by means of a suspension letter mailed to the student’s last known address.

(3) Where a student is suspended from a Course, no credit shall be granted for any assignments completed, and no refund or transfer will be permitted. The student’s status will be recorded as “Suspended” and a copy of the suspension letter may be forwarded to the appropriate regulatory bodies.

6.07 Appeal Procedure

(1) Where a student is suspended pursuant to Regulation 6.06(1) or receives a letter pursuant to Regulation 6.06(2), a written appeal of the suspension may be made to the Appeals Committee.

(2) Appeal requests must be in writing and must be accompanied by a non-refundable appeal fee of $50.00. Appeals will be considered primarily on compassionate or medical grounds only. The request must set out the reason for appealing the decision, and should contain medical or legal certification of the circumstances surrounding the appeal. All appeal requests must be mailed within 21 days of the date of the Real Estate Division’s letter, as the case may be, to:

Appeals Committee
UBC Real Estate Division
PO Box 5380
Station Terminal
Vancouver, BC V6B 5N4


VII. GENERAL COURSE REGULATIONS

7.01 Change of Student Profile (Address, Email Address, Phone Number), Name and Correspondence

(1) Students must update their address, email address or phone number on their Course Resources webpage (Student Profile) or by notifying the Real Estate Division in writing. Correspondence will be sent to the latest address on record.

(2) Correspondence must be forwarded to the Real Estate Division under a separate cover from assignments.

(3) The Real Estate Division must be notified in writing of any change of name. Requests must be accompanied by change of name documentation (e.g., marriage certificate).

7.02 Discretion of the Director

Notwithstanding anything contained in these Regulations to the contrary, where a student alleges that they have been unfairly prejudiced by the application of these Regulations, an application in writing may be made to the Director for relief. The Director may take such action on such terms as the Director sees fit.

7.03 Payment Policy

Accepted methods of payment are: Visa, MasterCard, AMEX, certified cheque or money order (payable to The University of British Columbia). Online payments can only be made using Visa, MasterCard or AMEX.

7.04 Freedom of Information and Protection of Privacy

Collection, use, disclosure and retention of information must comply with the provisions of the Freedom of Information and Protection of Privacy Act. Collected personal information will only be used by authorized Real Estate Division staff to fulfil the purpose for which it was originally collected or for a use consistent with that purpose. A use consistent with the purpose of collection includes the sharing of course information and related conduct, marks, and personal information with the appropriate regulatory authority (e.g., the Saskatchewan Real Estate Commission). We do not disclose your information to other public bodies or individuals except as authorized by law or as expressly permitted by the student.

7.05 Accommodation for Students with Disabilities

Students who have physical, sensory, or specific learning disabilities are encouraged to contact UBC’s Centre for Accessibility at info.accessibility@ubc.ca to make appropriate arrangements.

7.06 Bulletins

Bulletins are posted to the Course Resources webpage. These may outline significant revisions to the Course materials and assignments. Students are responsible for the material contained in any posted bulletins as Examinations may incorporate the information in such bulletins.

7.07 Appropriate Use of Educational Materials

(1) While a great deal of care is taken to provide accurate and current information in the Courses, neither the University, its staff, or consultants assume responsibility for any use or reliance beyond the Course’s operation.

(2) The Course materials are prepared for educational purposes with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional advice.

(3) The general principles and conclusions presented are subject to local, provincial, and federal laws and regulations, court cases, and any revisions of the same.

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